Selecting this option clears selection of the Move old items to option.Īpply these settings to all folders now This option applies the AutoArchive settings, including your changes, to all folders. They are not moved and no archive copy is kept. Permanently delete items This option deletes any expired items. Selecting this option clears selection of the Permanently delete items option. To use a different folder, enter the folder location in the box or click Browse. Move old items to Select this check box to archive old items instead of automatically delete them. You can configure a period of one day up to a maximum of 60 months. If you do not use this option, you can still open your archive folder - click the File tab, then on the Open tab, click Open Outlook Data File.Ĭlean out items older than Specify the age at which you want items to be archived, in days, weeks, or months. Show archive folder in folder list Select this check box to have the Archive folder listed with your other working folders in the Navigation Pane. If this check box is cleared, AutoArchive runs using default settings. Select this check box to delete messages after their aging period has passed.Īrchive or delete old items Choose this option if you want to set or change the settings that follow.

When prompts appear, you can click No on the reminder message to cancel that AutoArchive session.ĭelete expired items (e-mail folders only) This option is off by default. Prompt before AutoArchive runs Choose whether you want a reminder message to appear before AutoArchive processes your Outlook items. To turn off the AutoArchive feature, clear the Run AutoArchive every n days check box. Therefore, it is better to use AutoArchive more frequently to reduce the number of items processed. Archiving many items at the same time might slow your computer's performance. Run AutoArchive every n days Choose how often AutoArchive runs. See the following descriptions for the settings and options that you can apply when customizing AutoArchive. Top of Page AutoArchive settings and options The date the Journal entry was created or when you last changed and saved the entry.Ĭontacts are not archived by default. When you last changed and saved the note. Tasks assigned to other people are archived only if marked complete. Tasks that are not marked complete are not AutoArchived. The completion date or when you last changed and saved the task. Regardless of last save date only calendar items that have already happened will be archived. The date when you last changed and saved the item, whichever is later. Marking a message as read or unread is an example of a message change. The received date/time or when you last changed and saved the message, whichever is later. For example, a mail folder that you create for status reports received from a co-worker or a contact folder you create for personal contacts. Note: Folders that you create that contain the same type of items as the Inbox, Calendar, Tasks, Notes, or Journal have the same default, six-month aging period.

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